Privacy Policy (UK Version)

This Privacy Policy applies to information that World Tang Soo Do Association (“WTSDA”, “we”, “us” or “our”) collects through www.worldtangsoodo.com and other connected applications, websites and services to which this Privacy Policy is linked (the “Services”), including when you join or renew membership or register for events or activities organised by WTSDA.

YOUR PRIVACY IS IMPORTANT TO US. PLEASE READ THIS PRIVACY POLICY CAREFULLY TO UNDERSTAND HOW WE COLLECT, USE AND PROTECT YOUR PERSONAL DATA.

By using the Services, you acknowledge that your Personal Data will be processed as described in this Privacy Policy. Where consent is required by law, we will request your consent before processing.

1. SCOPE

This Privacy Policy explains:

• what Personal Data we collect
• how we collect it
• why we process it
• the lawful bases we rely on
• who we share it with
• your rights under UK data protection law

This Privacy Policy forms part of our Terms of Use.

2. INFORMATION WE COLLECT

Personal Data means information that identifies or could identify you directly or indirectly. This includes:

• name
• email address
• telephone number
• date of birth
• member ID
• device identifiers
• location data (where permitted)

We may also collect technical and usage data such as browser type, pages viewed and interaction data.

Where technical data can be linked to you, it is treated as Personal Data under UK GDPR.

3. HOW WE COLLECT INFORMATION

We collect Personal Data when you:

• register for membership
• register for events
• communicate with us
• use our Services
• submit content through our platforms

If you choose not to provide certain Personal Data, some Services may not be available to you.

4. DEVICE AND LOCATION DATA

We may collect information about your device including:

• device model
• operating system
• network provider
• IP address
• approximate location data

Location data is only collected where permitted by your device settings or where you provide it voluntarily.

5. COOKIES AND DATA COLLECTION TECHNOLOGY

We use cookies and similar technologies to operate and improve the Services.

Cookies fall into the following categories:

• Strictly necessary cookies
  Required for core website functionality.
• Analytics cookies
  Help us understand website usage and improve performance.
• Functionality cookies
  Remember your preferences.

Analytics and functionality cookies are only used with your consent where required under UK law.

You may withdraw cookie consent at any time through your browser settings or cookie preferences tool.

6. LAWFUL BASES FOR PROCESSING PERSONAL DATA

Under UK GDPR, we rely on the following lawful bases:

• Contractual necessity
  To provide membership services and event participation.
• Legitimate interests
  To operate, improve and protect our organisation and Services.
• Legal obligations
  To comply with applicable law.
• Consent
  For marketing communications and certain analytics cookies.

You may withdraw consent at any time.

7. HOW WE USE YOUR PERSONAL DATA

We process Personal Data to:

• manage memberships
• provide Services
• communicate with you
• administer events
• maintain system security
• prevent fraud or misuse
• improve our Services
• comply with legal obligations

8. SHARING YOUR PERSONAL DATA

We may share Personal Data with:

• service providers supporting our operations
• event administration platforms
• IT and hosting providers
• professional advisers
• legal authorities where required

All processors must protect your Personal Data in accordance with UK GDPR.

We do not sell your Personal Data.

9. INTERNATIONAL TRANSFERS

Some of our service providers may be located outside the United Kingdom.

Where Personal Data is transferred internationally, we ensure appropriate safeguards are in place, including:

• UK adequacy regulations
• Standard Contractual Clauses
• other lawful transfer mechanisms recognised under UK GDPR

10. CHILDREN’S PRIVACY

Our Services are not directed to children under 13 years of age.

We do not knowingly collect Personal Data from children under 13 without parental consent. If we become aware such data has been collected, it will be deleted promptly.

11. DATA SECURITY

We implement appropriate technical and organisational safeguards to protect Personal Data.

However, no system can guarantee complete security.

If a data breach affecting your Personal Data occurs, we will notify you where required by law.

12. DATA RETENTION

We retain Personal Data only as long as necessary to:

• provide Services
• meet legal obligations
• resolve disputes
• enforce agreements
• maintain organisational records

When data is no longer required, it is securely deleted or anonymised.

13. YOUR RIGHTS UNDER UK GDPR

You have the right to:

• access your Personal Data
• correct inaccurate data
• request deletion
• restrict processing
• object to processing
• withdraw consent
• request data portability
• object to direct marketing

Requests can be made by contacting:

hqs@wtsda.com

We normally respond within one month.

14. MARKETING COMMUNICATIONS

We will only send electronic marketing communications where:

• you have provided consent, or
• permitted under UK PECR soft-opt-in rules

You may unsubscribe at any time using links in emails or by contacting us.

15. COMPLAINTS

If you are unhappy with how your Personal Data is handled, please contact us first.

You also have the right to lodge a complaint with the UK supervisory authority:

Information Commissioner’s Office (ICO)
www.ico.org.uk

16. CHANGES TO THIS PRIVACY POLICY

We may update this Privacy Policy from time to time.

Where appropriate, we will notify users of significant changes.

17. GOVERNING LAW

This Privacy Policy is governed by the laws of England and Wales.

Any disputes relating to this Privacy Policy will be subject to the jurisdiction of the courts of England and Wales.

18. CONTACT DETAILS

Email: hqs@wtsda.com

Postal Address:
World Tang Soo Do Association
2436 Hanford Road
Burlington, NC 27215
USA